Exhibit tables are a place to meet with attendees, distribute your marketing materials and even display product. Please don’t send a booth.
Exhibitors get:
- a 6' X 30" exhibit table with 2 chairs, (in London, the tables smaller, approximately 4’ x 24”)
- a venue provided tablecloth
You can bring:
- Tabletop displays
- ONE pull-up banner next to the table (max size is 33” x 80" or 800mm x 2000mm)
- Your branded table skirt/tablecloth, brochures, whitepapers, pens, tchotchkes, etc.
- Demos can be set up with monitors if they fit on the tabletop.
If you are returning exhibit materials, you must bring:
- Return shipping labels
- Tape and other packaging materials for return
The highest attendee traffic will occur during lunch, breaks, and the reception. We expect some level of traffic even during conference sessions.
Sending materials
Materials for your table should be sent to the address provided in the Shipping Details on the following page. Tracking numbers must be provided to STAC the day before the event. STAC will provide the venue with the tracking numbers so they can match the packages with the exhibitors. If the venue does not have the tracking numbers, they will not know that packages are missing, and any packages that have not arrived where tracking numbers have not been provided will most likely delay your package arriving to your table in time. STAC is not responsible for missing materials. Notify STAC If you are not shipping anything.
Setup
Setup times for the exhibit space are provided on the next page. Please contact us if you need additional time and we will ask the venue if they can accommodate. All boxes, crates, extra literature, or reserve supplies must be stored under or behind your table. Venues do not provide extra storage space.
Power, AV, and Internet
You must request power, AV and/or Internet for the booth at least 1 week before the event. Each city has different requirements, which are outlined on the Shipping and Exhibitor Order Information on the following page.
Audio
Demos and AV with audio must only be audible within two feet of the table. You will need to mute the audio if it disturbs other exhibitors.
Exhibitor badges
Each exhibitor must scan their registration QR code to print a badge at the registration desk before proceeding to your exhibit table. Please make sure your exhibitors are aware of this.
Lead Scanners
Exhibitors must have downloaded the Agorify mobile App and will be enabled to access to the lead scanner. Click here for more information.
Conduct
Professional behavior is always expected from each firm and its representatives. Your staff should not enter the area of another exhibitor without the permission of that exhibitor. This is irrespective of whether the other exhibitor’s space is staffed. Do not obstructing the aisles. Exhibitors must always ask permission to scan a badge, must be courteous, and must not scan badges outside your immediate exhibit space.
Security
Each exhibitor is responsible for safeguarding its goods, materials, equipment, and exhibit during the STAC Summit. We recommend that you DO NOT leave valuable materials unattended at the table. Neither the venue nor STAC is responsible for loss or damage to exhibitor’s property. Neither the venue or STAC maintains insurance to cover the exhibitor’s property. Exhibitors are responsible for obtaining insurance coverage for the booth or its contents.
Teardown
Leave your table up until the conclusion of the reception. Removal of equipment is only permitted during teardown after the reception. All tables must be dismantled by the end of the teardown time below. All booth materials must be either:
1) Thrown away
2) Removed by your personnel when they leave, or
3) Prepared for shipping following the directions below.
Any remaining items will be disposed, and your company will be responsible for any charge incurred for their removal. The venue and STAC will not have any obligation to store such property and you, and your firm waive any claims or demands regarding such property or handling of such property.
Return shipping
Bring return shipping labels with tracking numbers for your return shipments. You must bring boxes, tape, scissors, etc. to pack and ship your materials. Neither STAC nor the venue can provide these materials. Arrangements for all shipping should be done prior to your departure.
You must put any items that are being returned to your office in a box, seal it, and affix a pre-paid return label. The hotel/conference center will come by to collect any boxes for shipment at the conclusion of the event.
It is your responsibility to contact your carrier to arrange pick up from the venue’s mailroom the following day.
Additional city-specific information is in the tables below (times are approximate and could be updated):
Let us know if you are ordering power or AV through the venue so we can ensure that the venue has received your request.
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Exhibit Hours |
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Set up time |
10:30am – 11:00am |
8:00am – 8:30am |
7:30am – 8:30am |
7:30am – 8:30am |
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Exhibit Hours |
11:00am – 7:00pm |
8:30am – 6:00pm |
8:30am – 6:30 pm |
8:30am – 5:00 pm |
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Teardown |
7:00pm – 8:00pm |
6:30pm – 7:00pm |
6:00pm – 6:30pm |
5:00pm - 5:30pm |
Click on the applicable city above for specific information about shipping and ordering power/AV once it is available.
* Singapore offers earlier setup time the day prior. Click on the Singapore link above for more information.